Microsoft PurviewData Lifecycle Management
Retain what you must and delete what you should — automatically.
Microsoft Purview Data Lifecycle Management governs the retention and deletion of data across Microsoft 365 with retention policies and labels — keeping what regulations require and disposing of what is no longer needed, automatically. It reduces risk and cost from over-retention. Faltrox designs the retention schedule and operates it as managed data lifecycle management.
Overview
What Data Lifecycle Management is
Keeping data forever is a liability — it increases breach exposure, storage cost, and discovery burden — while deleting data too soon breaches retention obligations. Microsoft Purview Data Lifecycle Management balances both, governing how long data is kept and when it is deleted across Microsoft 365.
It provides retention policies and retention labels that keep content for a required period and then delete it (or trigger disposition review), applied automatically based on content, location, or classification, across Exchange, SharePoint, OneDrive, and Teams. That enforces retention obligations while reducing the risk and cost of over-retention. It underpins Records Management for formal records. Faltrox designs the retention schedule and operates it as managed data lifecycle management.
Coverage
What it protects
The platforms, threats, and surfaces this product is built to defend.
Microsoft 365 Data
Governs retention and deletion across Exchange, SharePoint, OneDrive, and Teams.
Retention Policies
Keeps content for required periods and deletes when no longer needed.
Automatic Application
Applies retention automatically by content, location, or classification.
Compliance Retention
Enforces regulatory and legal retention obligations.
Reduced Over-Retention
Disposes of data no longer needed to cut risk and cost.
Risk Reduction
Reduces breach exposure and discovery burden from stale data.
How it works
The mechanism
How the product moves from signal to protected state, step by step.
- 01
Define Schedule
A retention schedule defines how long each type of data must be kept.
- 02
Apply
Retention policies and labels apply automatically by content, location, or classification.
- 03
Retain
Content is retained for the required period across Microsoft 365.
- 04
Dispose
At the end of retention, content is deleted or sent for disposition review.
- 05
Operate
Faltrox designs the schedule and operates it as managed data lifecycle management.
Capabilities
Key capabilities
Retention Policies
Keep content for required periods and delete when no longer needed.
Retention Labels
Apply retention at the item level by content, location, or classification.
Automatic Application
Applies retention automatically across Microsoft 365 workloads.
Disposition Review
Triggers disposition review before deletion where required.
Compliance Retention
Enforces regulatory and legal retention obligations.
Over-Retention Reduction
Disposes of data no longer needed to cut risk and cost.
Records Foundation
Underpins Records Management for formal records.
Purview Integration
Part of the unified Microsoft Purview compliance platform.
Works with
Part of the platform
Microsoft products this pairs with, and the Faltrox services that operate it.
Delivery
You buy the outcome, not the console
Managed by Faltrox
Faltrox licenses, deploys, and tunes Microsoft Data Lifecycle Management for your environment, then runs it as part of a managed service, so you get the protection without staffing another security console.
FAQ
Common questions
01Why not just keep all our data?
Over-retention is a liability — it increases breach exposure, storage cost, and discovery burden, and can itself breach regulations that require deleting data after a period. Data Lifecycle Management keeps what regulations require and disposes of what is no longer needed, balancing obligation and risk.
02How is retention applied?
Through retention policies and labels applied automatically based on content, location, or classification across Exchange, SharePoint, OneDrive, and Teams — so retention is enforced systematically rather than depending on users to remember what to keep or delete.
03What is disposition review?
A step where, at the end of a retention period, content is reviewed before deletion rather than deleted automatically — used where a human decision is required before disposing of records. Faltrox configures where disposition review applies.
04How does it relate to Records Management?
Data Lifecycle Management governs general retention and deletion; Records Management adds formal records declaration, immutability, and defensible disposition for regulated records. Data Lifecycle Management underpins it, and Faltrox designs both together.
05How does Faltrox operate it?
We design the retention schedule to your regulatory and business requirements, configure the policies and labels, and operate it — delivering managed data lifecycle management that keeps what you must and disposes of what you should.
Start an engagement
Secure what’s next.
Speak with the engineering team to define scope, walk through the methodology, and decide whether Faltrox is the right team to test and run your environment.
Contact us